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Job Opportunity: OFFICE MANAGER in YMCA Europe

YMCA Europe is hiring a part time Office Manager based in Brussels, Belgium

Time: part time (20 hours/week) with a possibility of further full time involvement 

Period: since February 2023 for one year with possible extension of the contract

Format: offline

Venue: Belgium, Brussels, Rue de l'Industrie 10, Mundo-J building

Reporting to the Secretary General of YMCA Europe

Remuneration: (will be discussed at the interview) 


KEY AREAS OF RESPONSIBILITY

Administrative and legal area

  • Communication with partners, clients and relevant institutions in Belgium: banks, legal advisers, insurance companies, auditors, etc.
  • Assisting in providing necessary legal reports and documents such as tax declarations, insurances, contracts, etc.  
  • Implementing and following up on the legal registration of statutory related items
  • Assisting in organisation of electronic archives for the key documents 
  • Assistance in translation to/from French language 
  • Dealing with the minutes of key statutory and management meetings
  • Assisting in Communications & Partnerships department 

Office management 

  • Dealing with post
  • Attending management meetings at Mundo-J building 
  • Assisting in daily office maintenance 
  • Being responsible for the office inventory and safety protocol

Project management and events assistance 

  • Assistance in organising the events of YMCA Europe in Brussels and abroad (registration of participants, communication with participants, searching and booking venues, negotiating prices, organising meals, excursions, etc.)
  • Assisting in booking flights and accommodation for the Secretary General and other staff 
  • Assistance in financial and narrative reporting of some projects 

KEY SKILLS AND REQUIREMENTS

  • Experience of working in the sphere of administration and management
  • Possessing Belgium ID
  • Excellent command of French and English language (other languages are an advantage) 
  • Excellent communication skills
  • Excellent PC skills (word, excel, power point, zoom, google, microsoft teams, canva, etc.)
  • Experience of working in non-governmental organisations will be an advantage
  • Ability to travel occasionally 

DEADLINE FOR APPLICATIONS 

  • January 10th 2023 

Please send your CV and cover letter to info@ymcaeurope.com

 
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CONTACT

YMCA

Olga Lukina
www.mundo-j.org